Office of the University Registrar

About OUR

The Office of the University Registrar is a service unit under the Office of the Vice President for Academic Affairs with the following functions:

  • Provides services in the following areas: admission, enrolment, load requirements, scholarships, course adjustments (withdrawal, dropping, changing/adding of courses, overload, substitution), shifting, cross enrolment, transfer, records evaluation and graduation in accordance with policies of the university and the Commission on Higher Education (CHED)
  • Manages the registration of students and processes applications for scholarships/discounts/grants in close coordination with the various colleges, Accounting Office and the Information Communication Technology Department.
  • Assists the academic departments in the approval of new programs and revision of curricula.
  • Liaises with various government agencies such as the Commission on Higher Education (CHED), Department of Education, Department of Foreign Affairs, Bureau of Immigration, Professional Regulation Commission, Civil Service Commission.
  • Serves as custodian of academic records and is responsible for the proper maintenance, preparation and disposition of such records, ensuring integrity, accuracy and confidentiality.

Documents Processed by the Office of the University Registrar

  • Adding of Subjects
  • Application for Cross Enrolment
  • Application for Overload
  • Application for Substitution of Subjects
  • Application for Scholarship/Grant
  • Application for Sibling Discount
  • Certification for the following:
    • Candidacy for Graduation
    • Course Description
    • Eligibility to Take Up Law (CEL)
    • Enrolment
    • Grade Point Average (GPA)
    • Graduation
    • Scholarship
    • Units Earned, English as Medium of Instruction
  • Certified True Copy of Diploma (requesting party should present the original copy)
  • Certified True Copy of Form 137/Form 138
  • Correction or Change of Name/Date of Place of Birth
  • Correction of Grade
  • Changing of Subject (for dissolved classes only)
  • Completion of Subject
  • Diploma
  • Dropping of Subjects
  • Government Certification, Authentication and Verification (CAV) of Diploma and/or Transcript of Records
  • Request for Late Encoding of Grades
  • Shifting of Course/Program
  • Transcript of Records
  • Transfer Credential/Honorable Dismissal
  • True Copy of Grades
  • Withdrawal of Enrolment

Contact Information

Office of the University Registrar

  • Ground Floor (Room 104A)
  • Lyceum of the Philippines University
  • Muralla St., Intramuros Manila 1002
  • Email address:
  • Telefax: 8527-2717
  • Trunkline: 8527-8253 to 56 local 116, local 103 (Records Section), local 104 (Admission Section)